аЯрЁБс>ўџ 9;ўџџџ8џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСG П$'bjbjŽйŽй !8ьГьГХ"^џџџџџџ]ђђђђђђђJJJJ8‚ Ž$JЙьЦЦ(юююЩЩЩ~€€€€€€$Ѕє™аЄђЩЩЩЩЩЄaђђююлЦaaaЩRђюђю~"("ђђђђЩ~aXaЙ оўXђђ~юВрќјRщЧJJFV( Board of Commissioners Meeting October 26, 2006 Sunapee Town Offices PRESENT: Robert Henry-Chairman, Charles Smith, Aaron Simpson, David Montambeault, Theodore Gallup, Tracy Nangeroni. Also present: Holly Leonard, David Bailey, Augustus Seamans, Jessie Levine, Mike Metcalf, Mike Theriault. ABSENT: Helen Charpentier. The Chairman called the meeting to order at 5:30 p.m. Forms for Signing: September 28, 2006 Meeting Minutes: Aaron S. made a motion to approve the minutes as presented, seconded by Tracy N., voted unanimously in the affirmative, so declared by the Chairman. September 2006 Sewer Purchase Journal: After some discussion regarding Water Industries Inc. and new pumps for the Fernwood Pump Station, Aaron S. made a motion to adopt the sewer purchase journal as presented, seconded by Tracy N., voted unanimously in favor, so declared by the Chairman. September 2006 Water Purchase Journal: David M. made a motion to accept the Water Purchase Journal as presented, seconded by Charles S., after some discussion regarding Northern Tool and Fernwold Excavation, voted unanimously in favor, so declared by the Chairman. 2006 Second Billing Warrants: Aaron S. made a motion to approve the Water and Sewer Billing Warrants as presented, the Water user fees in the amount of $123,138.05, the water bond fees in the amount of $42,502.95, and the sewer user fees in the amount of $194,338.50, seconded by Tracy N., after explaining the warrant procedure, voted unanimously in favor, so declared by the Chairman. SHL 38 Abatement Request: After some discussion regarding the property, Aaron S. made a motion to approve the abatement request as presented, seconded by David M., voted unanimously in favor, so declared by the Chairman. There was some discussion regarding removal of the line and not having it available at any future time. Corliss Abbott will be presented with a contract to sign that states that he does not want to ever utilize town water at that property in the future. Wastewater Treatment Highlights: Dave B. reported that he had received the calibration report from A/D Instruments and he read the results. Gus S. stated that Paul C. had been to the town line and he believes that the meter is in an acceptable location, has done some checking and thinks the meter is reading fairly well. Gus S. stated that this means that New London will remit the final amount due for 2005 to Sunapee. There was some discussion regarding enforcing a plan of recalibration for all the meters in town. Dave M. stated that New London should pay their bills to Sunapee in a more timely fashion. Gus S. feels that there is a certain amount of give and take on both sides of the bill paying. Dave B. reported that A/D Instruments had given him a quote for changing the pump station alarms to cellular service, this would cost approximately $4,680.00 per year for alarm monitoring and an initial installation cost of $25,000. Dave B. explained the problems with the phone lines at the Treatment Plant and how the pump station alarms all come into those lines currently. There was some discussion about what New London is doing with their radio alarms, and if cellular service is available at all the pump stations. Dave B. will put together a list of prices and solutions from different companies for the Commission to review. Dave B. reported that he had received a quote of $5,000 to rebuild the pump that was on the floor of the Fernwood pump station and that the cost of a new pump was $4,760 for the same pump that is working at the station at present. Dave M. made a motion to purchase a new pump using money from the replacement fund, seconded by Charles S., after some discussion regarding engineering and confusion between Sunapee and Underwood Engineers, Aaron S. made a motion to amend the motion to read that if it is not the pump that is specified on the pump station plans the Dave B. needs to come back to the Commission prior to purchasing a pump, seconded by Tracy N., after some discussion, voted unanimously in favor of the amendment, voted unanimously in favor of the motion as amended, so declared by the Chairman. Dave B. reported the geobags have about 5 truckloads in each one and that there had been problems with the polymer. He has placed cement blocks on them and when all the water is out he will take them to Waste Management. Aaron S. asked if any number have been put together for cost of the geobags? Dave B. will have those once he disposes of the bags. There was some discussion regarding costs of different polymers, Dave B. will find out what Newport is paying for the type he would propose using next time. There was some discussion regarding presenting a warrant article for pouring concrete and who is working on the study of the project. Ted G. presented some other forms of technology for sludge dewatering. There was some discussion regarding the need for a concrete slab no matter what technology is being used. Jessie L. brought up the fact that the towns are negotiating with Cassella for contract. There was some discussion regarding which way would be cheaper and easier for disposal. Gus S. questioned what has been done with the new permit and what needs to be done. Dave B. stated that the permit will be put out to the public and that there is 30 days time for anyone to give input and suggest what they might want to see changed. Dave B. stated that the only change he noticed from the old permit is the phosphorus testing and limits. Gus S. had some questions regarding the draft 2007 budget. The Sunapee Commission has not yet reviewed the budget and it has not been approved yet. There was some discussion regarding the two Georges Mills spills and possible water hammer problems. David M. questioned if New London had hired anyone that knows sewer. Gus S. stated that there is someone on the payroll that is working on sewer. Jessie L. stated that the highway department is learning how to operate the collection system and she believes that with a regular staff member that is specifically for sewer they will have trained personnel that know how to maintain the collection system. There was some discussion regarding future planning and manhole improvements. Robert H. questioned if there would be a warrant article in March to officially do away with the Sewer Department and create a public works department. Jessie L. stated that there would be an article. Robert H. would like New London to look into saving some Capital Improvement funds in case of a need for them in the future. New London departed at 6:55 p.m. Water Treatment Highlights: Mike Theriault and Mike Metcalf of Underwood Engineers approached the table to review the Lake Avenue draft plan. Mike M. passed out a progress report and stated that the plans are at 60% completion and the specifications are at 75% completion. There was a list of questions that were gone over and answered. Mike M. stated that the new plan shows the main being 10 feet away from the sewer line and this would mean a savings because of not having to utilize temporary water. There was some discussion regarding the abandonment of the old main. There was some discussion regarding paving and what the highway department would be covering and what the water article would have to absorb. Mike M. will meet with the police and fire department to find out what their ideas for the project are. The Commission would like to see what the cost of moving the hydrants to the other side of the road would work out to for discussion with the fire department. There was some discussion regarding the best time to bid the job and bond funding. The Commission will ask the Select Board how they feel about closing the road during the day. The Commission would like to hold a special meeting when the plans are at 90% and can be looked over. Underwood Engineers departed at 8:18p.m. Old & New Business: 2007 Budgets: There was some discussion regarding payroll and the ability to set pay scale for water & sewer employees as the Commission wishes to and possible new arrangements of employees. Robert H. introduced that he would be taking 3-4 months off and needs to step down as Chairman in January. 8:47 p.m. Aaron S. made a motion to adjourn, seconded by Tracy N., voted unanimously in the affirmative, so declared by the Chairman. Submitted by Holly Leonard. 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